Month end. You have a stack of receipts — from client dinners, software subscriptions, travel, supplies — and they all need to go into a spreadsheet before you can close out your books or submit your expense report.
If you're converting them one by one, this takes a while. A careful review of each receipt, one at a time, adds up fast. 20 receipts at 3-4 minutes each is over an hour.
Batch processing changes that math entirely.
What batch processing actually means
Batch processing isn't magic — each receipt still gets processed individually by the AI. What changes is the workflow: instead of upload-review-export-repeat, you upload everything first, then review, then export once.
The practical difference: you're not context-switching between uploading and reviewing. You upload the whole batch, then move through each extraction in a queue. When you're done reviewing, one export gives you a file with all the data combined.
That's a meaningful workflow improvement, especially for accountants or bookkeepers handling receipts for multiple clients.
The batch workflow step by step
Step 1: Gather your receipts. Pull together all the receipts for the period — photos on your phone, PDF receipts from email, any paper you've already photographed. The batch system accepts JPG, PNG, HEIC, TIFF, and PDF.
Step 2: Upload the batch. In your Receipt Converter dashboard, switch to batch mode. Drag all the files at once or select them from your file browser. They queue up and start processing.
Step 3: Review as they process. You don't have to wait for all of them to finish. Results appear as each receipt completes — usually within a few seconds per file. Review and correct any extraction errors as they come in.
Step 4: Export everything at once. When you've reviewed the batch, export all of them together as a single Excel file (one row per receipt), a CSV, or a PDF expense report. You can also export individual receipts in different formats if you need to.
Batch upload is available on Pro and Pro Plus plans. The free plan converts one receipt at a time. If you're regularly processing more than 10 receipts per month, the Pro plan pays for itself in time saved within the first month.
Tips for a smooth batch
Rename files before uploading. The vendor name extracted from the receipt appears automatically, but if you have a pile of photos named IMG_4821.jpg through IMG_4845.jpg, it's harder to cross-reference them against your bank statement. Quick rename to "Mar-lunch-client.jpg" before uploading takes seconds and makes review faster.
Group by type if you can. Uploading all your restaurant receipts together, then all your software subscriptions, then travel makes the review step faster — you're looking at the same kind of receipt multiple times in a row, so errors are easier to spot.
Do a quick bank statement cross-check. After exporting, compare your batch totals against your credit card or bank statement for the period. If the numbers match, you're done. If something's off, you can identify the discrepancy quickly.
Handle PDF receipts separately if needed. Email receipts saved as PDF extract very accurately. If you mix them with photos, the AI handles it fine — but you'll notice the PDF extractions are typically faster and cleaner.
Exporting the combined file
The batch export creates a single file with each receipt as its own row. Standard columns: vendor, date, items summary, subtotal, tax, tip, total.
If you're importing into accounting software, the CSV format works. If you're submitting to a client or employer, the PDF creates a formatted expense report for the whole batch. If you want to do your own analysis in Excel or Google Sheets, the Excel export gives you the cleanest starting point.
You can also export individual receipts within the batch in their own format — useful if one receipt needs to go to a client and the rest go into your bookkeeping system.
Who this workflow is built for
Freelancers doing monthly bookkeeping. Upload the month's receipts in one session, export one file, send to your accountant or import into your accounting tool. Clean and fast.
Small business owners. Same workflow, potentially higher volume. Pro Plus handles up to 50 receipts per batch.
Accountants processing client receipts. Your client sends you 30 photos of receipts for the month. You batch them in, review, export — instead of doing each one manually.
Expense report submitters. End of a business trip, you have 15 receipts from hotels, taxis, restaurants, and client dinners. Batch them in, review, export as PDF, attach to your expense report.
At 3 minutes per receipt manually, 25 receipts is 75 minutes. In batch mode — upload, review, export — it's closer to 10-15 minutes for the same 25 receipts. The AI does the data entry. You just verify it's correct.
Once you have your batch data extracted, you probably want to either import it into accounting software or submit it as a report. See how to import receipts into QuickBooks and other accounting tools via CSV, or how to create a PDF expense report.
Process your whole month of receipts at once. Try Receipt Converter →